Privacy Policy

Effective Date: September 2024

At PAIBI, we are fully committed to safeguarding your privacy. This Privacy Policy outlines how we collect, use, share, and protect your personal information when you engage with our services. By using PAIBI, you agree to the practices detailed below.

Information We Collect

• Personal Data: We collect information such as your name, email address, company name, and other details provided during account creation or usage.
• Usage Data: We track interactions with our platform, including IP addresses, browser type, access times, and other metadata.
• Document Data: We process bid and rebate documents that may include sensitive business information, which is securely stored and used only for the intended purpose.

How We Use Your Information

• Service Provision: Your personal information is used to deliver and maintain our services, enhance functionality, and ensure the security of our systems.
• Document Processing: Data processed through PAIBI is used exclusively for automating bid and rebate workflows and will not be shared outside the service’s scope without your consent.

Data Sharing Practices

• No Sale of Personal Information: We do not sell or share your personal information with third parties for marketing purposes.
• Third-Party Service Providers: We may share your information with third-party service providers (e.g., cloud hosting, analytics) who assist in operating our platform. These providers are bound by strict confidentiality agreements and can only use your data as needed to perform their services.

Data Security

We implement advanced security measures, such as encryption and access controls, to protect your personal and business data. While we strive to secure your data, no method of transmission or electronic storage is completely foolproof, and we cannot guarantee absolute security.

Data Breach Notification

In the event of a data breach affecting your personal or document data, we will notify you without undue delay. You will receive information on the nature of the breach, potential risks, and steps you can take to mitigate the impact.

Data Retention

We retain personal and document data for as long as necessary to fulfill the purposes for which it was collected, meet legal obligations, resolve disputes, and enforce agreements. Document data will be deleted or anonymized after one year unless otherwise mandated by law.

Cookie Policy

We use cookies and similar tracking technologies to enhance user experience, analyze platform usage, and support marketing initiatives. These cookies may track your interactions with our site. You can adjust your browser settings to disable cookies; however, this may affect the platform’s functionality.

Your Rights

You have the right to:

• Access your personal information,
• Correct inaccuracies in your data,
• Delete your personal information at any time.

To exercise these rights, please contact us at support@paibi.com.

User Consent

By using PAIBI, you explicitly consent to the collection, processing, and storage of your personal data as described in this Privacy Policy. This includes the use of cookies, third-party providers, and document data processing using AI technologies. You may withdraw consent at any time by contacting support@paibi.com; however, this may limit your ability to use the platform.